CALIFORNIA PAY DATA REPORTING
Who must submit?
Private employers with 100 or more employees, regardless of location or whether they are full-time, with at least one employee based in California must submit this report.
When are reports due?
The filings are due annually on the second Wednesday of May.
What must be submitted?
- Wage data for all employees in or who report to a California establishment organized in each EEO-1 Category by sex, race, and ethnicity using W-2 information. Wage data must be reported within 12 pay bands.
- Median and mean hourly rate for each combination of race, ethnicity, and sex, within each of the 10 EEO-1 job categories.
- Hours worked during the reporting year for each of these employees.
- A separate report must be submitted on persons hired through “labor contractors”, which is defined as an “individual or entity that supplies, either with or without a contract, a client employer with workers to perform labor within the client employer’s usual course of business.”
Updates to California’s Pay Data Reporting from Senate Bill 464
- Employers must collect and store any demographic information gathered for purposes of California pay reporting separately from employees' personnel records.
- Courts are required to impose civil penalties against employers that fail to submit reports requested by the California Civil Rights Department (CRD).
- Penalties may also be levied against labor contractors that fail to provide the required data to the filing employer and CRD can recover the costs of the enforcement action.
- Penalties for failing to provide this reporting are $100 per employee for the first violation and $200 per employee for subsequent infractions.
- Starting in 2027, employee data will need to be organized into 23 job categories aligned with Standard Occupation Classification (SOC) groups.
Our Consulting Services
We've been assisting our clients in complying with California Pay Data Reporting began. We can file this report on behalf of your organization and conduct pay equity analyses to help predict what CRD may find in your pay data.
For assistance with the California Pay Data Report, contact us.
