California Pay Data Reporting Support

Who must submit?

Private employers with 100 or more employees, regardless of location or whether they are full-time, with at least one employee based in California must submit this report.

When are reports due?

The filings are due annually on the second Wednesday of May. In 2026, California Pay Data Reports were due May 13th.

What must be submitted?

• Wage data for all employees in or who report to a California establishment aligned to Standard Occupational Classification (SOC) codes by sex, race, and ethnicity using W-2 information. Wage data must be reported within 12 pay bands.

• Median and mean hourly rate for each combination of race, ethnicity, and sex, within each of the SOC codes.

• Hours worked during the reporting year for each of these employees.

• Fair Labor Standards Act (FLSA) exemption status of each employee.

• Full-time, part-time, or intermittent status of each employee.

• Number of weeks each employee worked during the year.

• A separate report must be submitted on persons hired through “labor contractors”, which is defined as an “individual or entity that supplies, either with or without a contract, a client employer with workers to perform labor within the client employer’s usual course of business.”